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WebAdvisor “My Documents” Section

(CODES & THEIR DESCRIPTIVE MEANINGS)

Click here for the 2012-2013 Financial Aid Documentation Guide.

Do you have a code showing on your “My Documents” section in WebAdvisor, but you don’t know what it means? 

The following list describes the meaning of each code:

 Code Name  Code Long Name Code Description
FAC12APP 2012 APPEAL GRANTED  
FAC12DC DEPENDENCY CHANGE  
FAC12DEN PETITION DENIED  
FAC12SUS FAILURE TO MEET SAP STANDARDS  
FAC12DIS FINANCIAL AID DISMISSAL NOTIFICATION  
FAC12ISR 12/13 ISIR RECEIVED The Financial Aid Dept. has been notified that you have chosen VVC as your school on your FAFSA. We have received your student aid report from the Department of Education.
FAC12CIT CITIZENSHIP Please provide documentation of your citizenship status.
FAC12COD COD REJECT Please come to office to resolve.
FAC12DEF DEFAULTED LOAN You have defaulted on a student loan. You must make satisfactory payment arrangements before further financial aid can be granted. A letter of good standing is required.
FAC12DHS DEPT. OF HOMELAND SECURITY Please provide documentation of your current immigration status.
FAC12DRG DRUG CONVICTION Please call 1-800-433-3243 for assistance in determining your eligibility for federal aid.
FAC12NSL NSLDS MISMATCH Your name/social security number/date of birth do not match. Please provide a copy of your social security card and driver’s license or I.D. card.
FAC12PTX 2011 TAX TRANSCRIPT Before we can complete your financial aid file, we need a copy of your parent’s signed 2009 tax return.
FAC12PW2 2011 PARENT’S W-2 Before we can complete your financial aid file, we need a copy of your parent’s W-2’s.
FAC12SEL 12/13 SEL SERVICE MISMATCH Please verify selective service registration.
FAC12SW2 12/13 STUDENT’S W2 Before we can complete your financial aid file, we need copies of your 2009 W-2’s.
FAC12OVR OVERPAYMENT You have received an overpayment of financial aid funds from the Department of Education, and must make satisfactory repayment arrangements before you can receive further financial aid.
FAC12DVR 12/13 DEPENDENT VERIFICATION WORKSHEET Before we can complete your financial aid file, you must complete a Dependent Verification Worksheet.
FAC 11IVR 12/13 INDEPENDENT VERIFICATION WORKSHEET Before we can complete your financial aid file, you must complete an Independent Verification Worksheet.
FACXXBC BIRTH CERTIFICATE Before we can complete your financial aid file, you must submit a copy of your birth certificate.
FAC12ATB ABILITY TO BENEFIT Before we can complete your financial aid file, you must take the Ability to Benefit test, and submit your scores to the Financial Aid Office. Under certain circumstances, previous units completed may be used in lieu of test scores.
FAC12ATT OVER 90 ATTEMPTED You must petition for financial aid, as you have attempted over 90 units. Please see our SAP (Satisfactory Academic Progress) policy.
FAC12CAH CAHSEE EXIT EXAM Please submit a copy of your Cahsee Exit Exam results to the Financial Aid Office.
FAC12DEG AA/AS DEGREE You must petition for financial aid, as you have earned an AA/AS Degree. Please see our SAP (Satisfactory Academic Progress) policy.
FAC12HSD HIGH SCHOOL DIPLOMA Before we can complete your financial aid file, you must submit a copy of your high school diploma.
FAC12VID I.D. OR D.L. Please submit a copy of your valid photo I.D. or Driver’s License to the Financial Aid Office.
FAC12SSC SOCIAL SECURITY CARD Please submit a copy of your Social Security Card to the Financial Aid Office.
FAC12NC NAME CHANGE Your name does not match in Financial Aid and Admissions and Records. Please provide a copy of your social security card and ID that match to both departments.
FAC12PET 12/13 SAP PETITION

You must view the online SAP Presentation here, answer all eight questions correctly, download and complete the SAP Appeal Form and submit it to the Financial Aid Office.
FAC12PIC PARENT INCOME CERT Before we can complete your financial aid file, you must submit a Parent Income Certification Form.
FAC12RES RESIDENCY CONCERN Please clarify your residency with Admissions and Records, and notify Financial Aid of the outcome.
FAC12SIG FAFSA REQUIRES SIGNATURE Your SAR (student aid report) needs to be signed before we can proceed with your financial aid file. If you completed an online FAFSA, please use your pin number to sign electronically.
FAC12SIC STUDENT INCOME CERT Before we can complete your financial aid file, you must submit a Student Income Certification Form.
FAC12UN UNTAXED VERIFICATION FORM Before we can complete your financial aid file, you must submit an Untaxed Income Verification Form.
 FAC12HAR HOMELESS AT RISK FORM Submit official documentation from the Director of a Runaway or Homeless Youth Basic Center, or transitional living program substantiating you were an unaccompanied youth who was homeless, or were self-supporting and at risk of being homeless after 7/1/08.
 FAC12HBS  HOMELESS BY SCHOOL CERT Submit official documentation from your high school or school district homeless liaison substantiating your  homeless determination after 7/1/09.
 FAC12BA BA/BS DEGREE You must petition for financial aid, as you have earned an AA/AS Degree. Please see our SAP (Satisfactory Academic Progress) policy at: http://www.vvc.edu/offices/financial-aid/sap.shtml
 FAC12CPL 12/13 VA CHANGE OF PLACE Submit a VA form 22 1995 (chapter 30&33) or VA form 22 5495 for chapter 35
 FAC12EDP  EDUCATION PLAN Please submit a current educational plan.
 FAC12EMM  EMANCIPATED MINOR Provide court documents of emancipation.
 FAC12FAL  FALL PROBATION STATUS Your academic/progress status is being monitored
 FAC12FLT  12/13  VA F LETTER You must respond to your VA “F” letter.
 FAC12GEP  12/13 GI BILL EDUCATION PLAN Have a counselor complete your VA educational plan and submit to FA.
 FAC12LEG  LEGAL GUARDIANSHIP Provide court papers on your legal guardianship.
 FAC12MA  MA/MS DEGREE Ineligible for Pell grants SEOG, master’s degree reported.
 FAC12MIS  MISC  
 FAC12OAL  12/13 OVERAWARD LETTER Over award reported.
 FAC12OWC  ORPHAN OR WARD OF THE COURT Provide court papers to FA office.
 FAC12R2T  12/13 RETURN TO TITLE IV You may owe fund to Dept. of Ed.
 FAC12SPC  SPECIAL CONDITION Provide FA office with Special Conditions forms and supporting documentation.
 FAC12SR2  12/13  R2T4 LETTER Please read carefully
 FAC12TRN  TRANSCRIPTS FROM ALL SCHOOLS Provide transcripts from all schools attended.
 FAC12WIN  INTAKE VIA THE FRONT WINDOW Paperwork turned in via the front Financial Aid window.
 FAC12UDM  2012-2013 UNDECLARED MAJOR A major must be declared, correct with Admissions and notify FA.