PAYROLL & BENEFITS:

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SALARY SCHEDULES:

• CLASSIFIED
• ACADEMIC - Full-Time
• ACADEMIC - Part-Time
• MANAGEMENT
• SHORT-TERM / STUDENT

PAYROLL SCHEDULES

• Contract Payroll Release Dates : Schedule
• Short-Term, Subsititutes, Students, Associate Faculty : Schedule

HELPFUL LINKS & INFO.

• Benefits Information
• Payroll Information
• Retirement Information
• Occupational Injury/Illness Reporting
• Forms
• Resource Information & Useful Links

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PAYROLL INFORMATION     (For FORMS, click to the left)

• HOLIDAYS – The Holiday Schedule is published annually. Classified and Management have an annual floating holiday which does not roll into the next fiscal year.  Classified employees will find additional details in the bargaining unit agreement.
• LEAVES - Classified, Management, Faculty, and Adjunct - click to the left on the appropriate Agreement/Handbook for details on variety of leaves.  Certain forms may be downloaded from the FORMS page.
• • Long-term medical absence - please contact Payroll & Benefits - ext. 2252
  • Catastrophic leave - please contact Human Resources or Payroll & Benefits for information - ext. 2386 or ext. 2252
  • FMLA (Family and Medical Leave Act) - please contact Payroll & Benefits for information - ext. 2252
• OVERTIME/OVERLOAD - Classified overtime performed between the 16th-15th is paid on the regular pay schedule.  Academic contracted additional assignments are paid on the regular pay schedule.  Watch for due date email reminders.   Faculty OVERLOAD is board approved and usually paid in 4 payments during spring.  Please reference the applicable bargaining agreement for details.
• PAY WARRANTS - Pay warrants are issued monthly.  Click to the left for the applicable payroll schedule for specific pay dates.
  • Certificated contract faculty and certificated management are paid on the 1st, or if holiday, the next available day.  All extra pay is included on regular warrants.
  • Classified and classified management are paid on the last working day of the month.  All extra pay is included on regular warrants.
  • Adjunct, limited-term, and student workers are paid on the 9th of the month, or if holiday, the next available day.  The pay period runs from the 24th through the 23rd of the next month.
  • Final pay warrants - following a resignation or termination of services, the final pay warrant is issued on the next available regularly-scheduled payroll.
• SDI – As is generally typical of most public school districts in California, VVC employees do not contribute to the State of California State Disability Insurance program.
• SOCIAL SECURITY (OASDI) & MEDICARE - Only employees who are members of CalPERS contribute to Social Security. STRS-covered AND APPLE (Mid-America alternative retirement system)-covered employees and student workers do not contribute to Social Security. All employees except student workers contribute to Medicare.  The Medicare rate is 1.45% with an unlimited maximum; the Social Security rate is 6.2% with a 2009 maximum of $106,800.
• TERMINATION/RESIGNATION - Adjunct and limited-term workers - please provide Human Resources a brief note of resignation if you plan to no longer work at VVC.  You may have retirement funds on deposit and a formal resignation will allow an easier, quicker disbursement from those agencies.
• TIMESHEETS - Regular classified, academic, and management employees do not submit timesheets (exception-overtime/additional hours).  Limited-term, substitutes, and student workers do submit timesheets.
  • After hiring authorization is complete, blank timesheets are issued either by the payroll office or Financial Aid, depending upon the type of employment.
  • Adjunct instructors are issued timesheets directly by the deans' offices, unless paid by Unit-of-Pay method (equal payments throughout the term).
  • Late timesheets are processed on the next payroll.  In order to meet the deadline and receive your payments on time, please refer to the payroll processing schedule  or your timesheets for deadlines;  reminder emails are also sent out before each deadline.
• TAX WITHHOLDING (W-4, W-5, & DE4 ) - You may change your withholding anytime; it will take effect on the next available payroll after receipt in the payroll office.   Reminder that Exempt status expires February 15 of each year.   If a new form is not received by the payroll office by that date, your status will revert to Single zero on the next payroll.
  
  • EITC - Earned Income Tax Credit (W-5) - A REFUNDABLE FEDERAL INCOME TAX CREDIT FOR LOW-INCOME WORKING INDIVIDUALS AND FAMILIES.  The W-5 form expires in February each year.
• TRAINING - Training for access to online benefits (EBenefits) and online pay stub/W-2s (BESTNET) is available by contacting the payroll & benefits department.
• UNION DUES - Regular Faculty and Classified employees are subject to mandatory agency fees.  CTA (California Higher Education) and CSEA, respectively.    Dues for CTA and CSEA are automatically deducted on a 10-month basis.   AFT dues are deducted throughout the entire year.
  • Faculty state & local dues are also mandatory and CTA union representatives may be contacted for information on union issues.
  • CSEA state dues are mandatory and CSEA union representatives may be contacted for information on payroll deduction for local chapter dues or for any information on union issues.
  • Associate faculty union dues are mandatory – please contact the AFT organization at 760-245-4271, ext. 2125 or online at www.ptfu.org.
• W-2s - These are mailed by the end of January each year to the last known address.  W-2s are mailed by an outside vendor so the data is prepared well in advance.  If your address changes, please notify Human Resources in writing at least by January 5th.   Undeliverable W-2s are generally returned to the district payroll office.   A written change of address will be required before a copy is re-printed.    All employees may access the W-2 and pay warrant advice online by clicking the link to BESTNET on the left side.

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