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Positions & Duties


The Chapter President shall:

  • Preside over all meetings.
  • Call special meetings when necessary.
  • Be responsible for the agenda and presentation of business.
  • Appoint and establish any necessary chairpersons, representatives, and committees.
  • Serve as an unofficial member of all committees.
  • Swear in members and eligible candidates for vacant offices.
  • Vote only in case of a tie.
  • Select a committee to review and revise the chapter constitution annually.
  • Assist in the preparation of the annual report sent to headquarters each spring.
  • Meet with the administration and the Associated Student Body to maintain communication.
  • Prepare and submit the annual budget request.
  • Review regional quarterly report and submit to Chapter Secretary.
  • Complete a minimum of five (5) hours per week in chapter office.

The Chapter Vice President shall:

  • Perform all duties of the Chapter President in the event of his/her absence.
  • Take roll at the meetings.
  • Head all committees in connection with service projects.
  • Assist in the preparation of the annual report.
  • Organize and implement the annual service project.
  • Head the committee to compete for the service hallmark.
  • Head the chapter constitution review committee.
  • Maintain points of parliamentary procedure according to Robert’s Rules of Order, the Alpha Phi Gamma constitution, and the Victor Valley College Associated Student Body constitution.
  • Complete a minimum of five (5) hours per week in chapter office.

The Chapter Treasurer shall:

  • Receive all monies and deposit with the Accounting Department.
  • Keep a set of books that shall be audited by the Chapter Advisor and notarized before the office is relinquished.
  • Make a report of finances each general meeting.
  • Assist president with annual budget request.
  • Be in charge of purchase orders.
  • Head the fundraising committee.
  • Complete a minimum of five (5) hours per week in chapter office.

The Chapter Secretary shall:

  • Take, read, and keep copies of minutes of all meetings.
  • Submit copy of minutes to Inter-Club Council within three (3) days of the meeting.
  • Assist in the production and presentation of reports and forms.
  • Handle all Phi Theta Kappa correspondence and check chapter mailbox.
  • Maintain a file of chapter correspondence.
  • Submit reports of chapter activities to regional coordinator and headquarters.
  • Be primary contact person with regional and international headquarters.
  • Assist Public Relations Coordinator in preparation of chapter history.
  • Complete a minimum of five (5) hours per week in chapter office.

The Five-Star Coordinator shall:

  • Coordinate all Five-Star activities.
  • Head the committee to compete for the leadership hallmark.
  • Submit to the advisor all necessary materials for local, regional, and international awards; help create and coordinate new chapter awards and scholarships, and submit event planning forms to the Victor Valley College Associated Student Body office or Inter-Club Council as required.
  • Submit to the president a monthly chapter update form.
  • Complete a minimum of five (5) hours per week in chapter office.

The Honors Topic Coordinator shall:

  • Coordinate all honors topic implementation for the chapter.
  • Head the committee to compete for the scholarship hallmark.
  • Head the committee to compete for the Freeman Science Award.
  • Complete a minimum of five (5) hours per week in chapter office.

The Public Relations Coordinator shall:

  • Document all chapter activities.
  • Assist in committee for filing forms for chapter awards, both regional and international.
  • Head the committee for the yearbook competition.
  • Maintain the chapter scrapbook.
  • Draft and submit press releases of events to Victor Valley College Public Relations Office.
  • Head the newsletter committee.
  • Distribute a monthly newsletter.
  • Head the committee for the fellowship hallmark.
  • Complete a minimum of five (5) hours per week in chapter office.

The Membership Coordinator shall:

  • Maintain current membership roster and mailing list.
  • Maintain an updated file on all members.
  • Be responsible for membership applications and for staffing of campus and off-campus activities.
  • Assist the Chapter President in the orientation and induction of new members.
  • Contact college administration for mailing lists of eligible candidates.
  • Be responsible for the stamping of transcripts, certificates, and diplomas of student members.
  • Assist the Public Relations Coordinator by attending all Inter-Club Council meetings and reporting current chapter activities to the Associated Student Body and Inter-Club Council.
  • Complete a minimum of five (5) hours per week in chapter office.