EDUCATIONAL MASTER PLAN COMMITTEE MEETING In Attendance: John Akins, David Bell, Dr.Fay Freeman, Carol Golliher, Doug Hannaman, Jeffrey Holmes, Pamela James, Steve McDevitt, Dr. Tom Miller, Holly Nollner, Dr. Marc Skuster, Paul Toning, Sharon Walker, Dr. Jim Williams Call to Order: 12:35 p.m. 1. Minutes from the October 4th Committee meeting were distributed and approved. Tom Miller said that the next meeting will have more material; he also noted that people are taking the Ed Master Plan seriously and doing a good job. 2. Update on Program Review: Tom indicated the due date for the short form is November 15th and the full program reviews are mostly in. Tom has received good response on email and he has received input that has generated interdepartmental discussion. The non instructional short forms have been sent out to the current list of programs under the various vice presidents, with a December 15 return date. When we have all the forms back the information will be collated by area, i.e. facilities requests will grouped together and given to the folks working on facilities, techonology to the technology folks, etc. These will then be developed into specific campus wide plans and included as chapters in the integrated plan. Fay Freeman noted that Dr. Marc Skuster, Philosophy/Religious Studies; John Akins, Library and staff; Ron Fields, Administration of Justice are excellent examples of how to complete a full program review. She also discussed formalizing the program review process and the steps needed for approval (i.e. Cabinet, Superintendent/President, College Assembly, Board, etc.). 3. Mission/Vision Review: There has been some progress. Marc noted that the statement is based not on feelings but on analysis and review at every level of an institution. It is desirable that we what we come up with will satisfactorily address our mission/purpose statement. Carol noted that we want to have this done well in advance of the Accreditation Team visit. 4. Facilities Planning: Jim Williams will be meeting in the AD conference room November 13th at 10:00 am with Michael Moss; all are welcome to be present. Moss was referred by a national company that does bond issues. We will learn his approach to developing facility plans as part of a bond measure. Jim noted we have a couple of experts we can talk to about the bond issue. 5. Planning/Research Oversight Coordination: Fay indicated Mark Clair could not be here today as he is attending a workshop at Fullerton College. She further indicated that the Accrediting Commission requires that institutions provide a culture of evidence in meeting the accreditation standards. The new standards focus on student learning, and student learning outcomes (SLOs). In our effort to integrate planning, accreditation, research, program review and resource allocation (Accreditation Recommendation), Marc Clair asked that we consider incorporating a Planning and Research Committee to serve as the oversight coordination committee with an assessment subcommittee. Tom Miller indicated integration is desired with all the various committees in light of the time demands placed on committee members. Tom also noted that planning and program review must be backed up by research. The Planning and Research Committee concept is to be a future agenda item so that Marc Clair is present to lead the discussion. 6. Assessment/Outcome Measures: Fay noted that the Library, DSPS, EOPS and other services could also provide models of student learning outcomes. Tom added that this is also a core of knowledge issue. Some other states have types of college assessment exams for the purpose of demonstrating knowledge. Many are ahead of us but we are making progress. 7. Flex Day Activities Related to Planning: Tom said there is still some room on the schedule and asked that people work on items for Flex Day, adding it is a time when everyone is together. Marc said we could give feedback on strategic district goals. 8. Table of Contents for Planning Document: Marc noted that we are less of a community college than we were before, adding that we should not limit our perspective as the community is broader now and we’re serving more of the Inland Empire. There was agreement that we need to look at the larger community including those who need to come here to finish a program. We need to make expansion determinations as well as what we offer in comparison to other schools. It was mentioned that people from the business community have called asking about specific training and that we need to address this as the area continues to grow. It was added that the utility companies have reliable statistics on growth. Enrollment is projected to be 20,000 students by 2010. The big issues will come out of program review; when it is pulled together, concerns shared interdepartmentally will be seen. The concerns will be addressed year-by-year in our list of planned accomplishments. Jim Williams mentioned the desire of adding a values and tenets component to the Mission/Vision/Goals statement (Chapter 4), which would drive how we do business. Tom thought this was already in there although it is not labeled as such. It was added that it would be good to add a student equity plan as well for the statement to be comprehensive. Anyone with any comments should email Tom Miller. On Assessment of student learning (Chapter 7), initially, these would be the measurements we already have and our 1 year - 5 year plan for developing the SLO process. On Staff/Staff Development (Chapter 9) although funds were cut, there is still a need for training which is ongoing. On Chapter 11, Technology, there was discussion on the example of synchronizing the clocks on campus. The state requires a technology plan, which includes all aspects of our technology usage, such as how we use Datatel, and software and hardware needs. On Chapter 15, Individual Department/Program Plans, it was noted that anyone should be able to look at the individual department plans. Fay suggested we do a summary or executive report of the Ed Master Plan and a progress report that updates our accomplishments of the Ed Master Plan to be sent campus-wide and to the community. Suggestions on this item will be taken at future meetings.
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