INTEGRATED PLANNING MEETING HIGHLIGHTS In attendance: Peter Allan, Pamela Penland, Dr. Fay Freeman, James Criswell, Sharon Williams, Paul Tonning, Dr. Marc Skuster, Dr. Jim Williams, Mark Clair, Carol Golliher 1. Highlights - The meeting highlights from October 3rd, 2003 were approved. 2. Evaluation, Planning and Improvement, Standard IB - Dr. Miller stated that we should evaluate the current master plan process - how well it has fostered improvement and in what areas. Standard IB indicates "The institution assures the effectiveness of its ongoing planning and resource allocation processes by systematically reviewing and modifying, as appropriate, all parts of the cycle, including institutional and other research efforts." We must build the evaluation process into the integrated Master Plan. Mark noted that the evaluation process has links to many areas. Dr. Skuster indicated that we get valuable feedback through the program review process. Mark said questions related to the evaluation of the Master Plan could be included in the staff opinion survey about the accreditation standards. The dialogue for integrating the planning cycle focused on the following: Peter asked "What does improvement mean in this context; is there a direct cause and effect?" Dr. Williams replied that effectiveness in accomplishing our goals is a measure of improvement. Dr. Freeman indicated Standard IB asks the following questions: "What processes does the institution use to assess the effectiveness of its cycle of evaluation, integrated planning, resource allocation implementation, and re-evaluation?" "What mechanisms does the institution use to gather evidence about the effectiveness of programs and services?" How effectively do evaluation processes and results contribute to improvement in programs and services?" Dr. Freeman noted that we must have measurable outcomes in the Master Plan. Sharon addressed the problem of unplanned and unforeseen circumstances throwing plans awry. Peter responded that the planning process is flexible, and should be able to accommodate new program development. Fay stressed that planning drives the budget. The college should continue improvement through the integration of educational, financial, facilities, technical and human resource planning. 3. Welcome - Fay welcomed James Criswell, ASB representative, to the committee, and thanked him for participating. 4. Update on Mission Statement Revision - Dr. Freeman indicated that Dr. Spencer plans to present the mission statement to the Board of Trustees for second reading on November 11, 2003. 5. Discussion of the Process to Develop Goals from the Mission Statement - Dr. Miller indicated there is a College-Wide Goals Survey on-line. Ninety-six students have completed the survey. The survey results will be summarized by each constituent group and will be presented to the Master Plan Committee at our December 5, 2003 meeting. Dr. Skuster stressed the need for representative sampling from vocational students. Dr. Miller suggested asking vocational faculty to request student representation. Peter suggested sending out another email encouraging people to complete the survey, and extending the time a few more weeks. Peter stated the need for more internal dialogue before we include the community. 6. Tech Plan Update - Paul presented an overview of technology acquisition, maintenance and usage at VVC. The Technology Plan will be integrated into the Master Plan and includes information technology, management information service telecommunications, instructional technology, and bringing technical access to every classroom. He showed the committee a tentative technology survey he plans to send to everyone for campus-wide input. During the ensuing discussion, it was decided to eliminate the word "virtual" from the technology survey, for readability and clarity. Paul utilized the accreditation themes of quality in the presentation, and he has included some of the themes in the technology plan. 7. Sub-group Working Tasks - Dr. Miller stated that the Maas Report has been completed. Dr. Freeman indicated that Pat Malone is the chair of the Program Development and Discontinuance Policy and Procedures Committee. Peter said the committee is looking at program development as well as developing a policy for program discontinuance. 8. Budget Committee Update - Dr. Freeman indicated the integrated planning, evaluation and resource allocation process should have a description of the budget planning process, specifying who is involved in the process, and a description of the linkages between the planning processes of budget development and program review (Accreditation Recommendation 1999 Evaluation Visit). Dr. Williams stated that the Budget Committee is discussing the linkages between planning, program review and the budget. Dr. Williams also indicated that the college has Board policies for budget preparation. Dr. Miller added that the Budget Committee is a recommending body that does not decide which vacancies are replaced, only if money is available for the replacement. 9. Planning and Resource Development Newsletter (August/September) - Dr. Freeman indicated the Accreditation/Planning Newsletter for August/September 2003
focuses on the following: 10. Student Outcomes Update - This will be held over until the next meeting.
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