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Planning and Resource Development

INTEGRATED PLANNING MEETING HIGHLIGHTS
SEPTEMBER 5, 2003 12:30 p.m. - 2:15 p.m. BOARD ROOM
FACILITATOR: DR. TOM MILLER

In attendance: Mark Clair, Donna Derryberry, Dr. Fay Freeman, Jeffrey Holmes, Dr. Tom Miller, Pamela Penland, Dr. Marc Skuster, Dr. Patricia Spencer, Sharon Williams

1. Approval of Highlights - the highlights from the May 2, 2003 meeting were approved

2. Timelines for Master Planning Completion/Writing Team - Tom stated that a rough draft of the Educational Master Plan is due 2/1/04. He will be ready with a preliminary draft in January 2004. Fay noted that the accreditation descriptive summaries are due in November, 2003, and it would be helpful to the teams to have a draft of the master plan available as soon as possible. Marc indicated that it would be helpful to have a draft of the plan as we have not implemented an integrated plan to date, making writing the accreditation descriptive summaries more difficult. Tom noted the necessity of pulling our institutional goals from our Mission Statement. We will go into this in more depth at our next meeting. Marc asked if there were any comments on the revised Mission Statement that was given to everyone at Flex Day. Tom replied that a few people had expressed some concerns that were addressed in the statement.

3. Evaluation Planning and Improvement - Discussion revolved around the following:

  • How do we evaluate the education plan's application, i.e. was it worthwhile, did it result in improvement? How does the campus perceive the process? Is there a way to document measurable objectives? Who does the monitoring?

  • Outcomes are written into the plan. We need to assess progress before moving into the next cycle.

  • At present, there are only components of an evaluation process. We are working toward a cohesive evaluation plan.

4. Program Forecasting Form - There is a need to merge the Program Forecasting Form and the Program Forecasting Annual Update Form. They are very similar, and it is confusing to have two forms. Dr. Miller, Dr. Skuster, and Dr. Freeman will work together to merge these forms into one form to be used for Program Review every five years, and Program Forecasting every two years.

5. Update on Mission Statement - A copy of the revised Mission Statement was distributed. Dr. Spencer remarked that it looked very good. Dr. Spencer suggested printing copies and posting them in classrooms (after approval.) There was discussion on a possible slogan for VVC "An Oasis of Learning".

6. The Process of Developing Goals from the revised Mission Statement -

  • It is valuable to have college-wide planning, need collaborative effort and group discussion, break into small groups, discuss commonalities. Need to present this carefully so all will realize difference between goals and objectives. (Dr. Pat Spencer)

  • We have program forecasting forms from '02, will have more in Nov. 03 - these plans identify goals and objectives. People would like feedback on the goals and objectives submitted (Dr. Fay Freeman)

  • Dr. Miller suggested emailing the revised Mission Statement to the entire campus upon approval, and asking for goals relating to the statement. Dr. Spencer will work with Dr. Miller on how to present this to the campus.

  • Jeffrey suggested presenting campus-wide open forums. We will attempt to do this in October.

7. Update on Bond Feasibility Planning - Dr. Spencer stated that the Maas Group will formulate a plan if we decide to go forward with the Bond issue. Marc asked if a survey has been conducted to see if the public would vote in favor of the Bond. Dr. Spencer said that the indications are favorable, but we have a lot of work to do to get the Bond approved.

8. Update on Linkage Between Budget Committee and Planning - Dr. Miller said that the Budget Committee is currently looking at 2004 and 2005. There is a need to look at various programs. Review of the program reviews would be good way to accomplish this.

9. Tech Plan Update - Held over until our next meeting.

10. Student Outcomes Update - Held over until our next meeting.

11. Sub-Group Tasks Working Information - Dr. Miller has pulled data from the short forms and the program reviews. The subgroups are in the process of writing the various components of the Education Master Plan. We hope to have the first draft in January, 2004.

12. Next Meeting - October 3, 2003, 12:30 p.m. - 2:00 p.m. - Board Room.

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