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Planning and Resource Development

Accreditation 1999 Self Study Plan Agenda Summary

Standard Six: Information and Learning Resources
    Educational Master Plan: Library, Learning Center, Instructional Media Goal
1. Ensure that Webcat, Internet access, and ADA workstations are installed and accessible to students.
2. Monitor the progress made by the Chief Council of Librarians or any other program towards securing a consortium price for electronic databases. Also continue to evaluate the pricing structure of existing and new electronic resources.
3. Initiate more effective advertising aimed at full-time and part-time faculty to promote the use of the Learning Center.
4. Send updated information on Instructional Media support services, materials, and equipment to faculty and staff.
5. Conduct orientations to faculty and staff on the use of technologically advanced equipment.
6. Develop a schedule to replace outdated materials and equipment on a consistant basis.
7. The College Library will recommend the College develop an equipment replacement plan to ensure that equipment is replace throughout campus according to a regular rotating schedule.
8. The Basic Skills Instructor will reasearch software and make recommendations to the curriculum committee to provide students with a foundation in English and mathematics.
9. IMS will submit a request for an additional staff member.
    Educational Master Plan: Technology Goal
10. Develop and implement a comprehesive web site to bring Learning Center services to students' homes. Online services will include tutoring, "how-to" pages in mathematics and English, Learning Center software descriptions, and a general information of on-campus Learning Center services.
11. Develop a plan to run online information access for telecourse students and general information about the Instructional Media Services Department.
    Educational Master Plan: Library, Learning Center, Instructional Media goal
12. Request one additional staff member to cover all hours of operation of the library.
13. Update the library instruction component, including the workbook, to include electronic resources and Internet; provide workshops for faculty; hire a full time director of Library/Media Services to provide leadership and direction for the department.
14. The Academic Commons will have a more sophisticated network with approximatly 120 workstations, 6 printers, a CD-ROM/DVD tower, and a very powerful file server. The Learning Center will request funding for the Instructional Assisstant III to train for and complete a Certified Netware Administrator or Certified Netware Engineer credential in order to effectively administer the new system.
15. Add a faculty position in the department to meet the recommendations of the 1993 Accreditation report recommendation.
16. Add two classified positions, one clerical and one technical. This would allow the department to provide Saturday services, maintain full service during the summer when the coorinator, an 11-month employee, is off for a month, fill the service gap that now occures with only two full-time staff, assist with the clerical support service demands of telecourses, and provide technical assistance to faculty/staff and repair equipment.
17. Implement a plan for increasing yearly budgets for library books and periodicals.
18. Establish a seperate budget for electronic resources.
19. The Learning Center will request a general budget category for new and replacement computer equipment, and software, and an increase in tutor budget for the 1998-1999 fiscal year. Additional, the center will re-apply for a state grant to fund the development of online tutoring.
20. Will request a total of $3,000 in additional funds to be added to the materials and supplies budgets to meet minimum expenditures for 1998-99.
21. Develop and implement a plan for providing interlibrary loan services for students.
22. The IMS Department will discontinue its film/video rental function when the demand has ceased.
23. Representatives from IMS, faculty, and administration would meet with the Victor Valley High School Video Production Studio coordinator to discuss video production for the College and generate a plan. A formal agreement would be developed if all parties were in agreement to the plan.
24. The District will determine if continuing as a member of INTELECOM is cost-effective. A factor in that determination will be INTELECOM's plan to purchase the right to license and distribute additional courses of interest to our facility.
25. Contact will be made with a Hi Desert Cable representative to arrange to have Telecourses transmitted over the educational channel.
26. Complete a Program Review which, along with the Master Plan, will allow the library to focus on specific strengths and weaknesses and recommended necessary changes.
27. The Instructional Assistant III and the Learning Center Specialist will work with the MIS department to develop a new registration program to better track student usage and to provide staff with statistical data for decision making.
28. Continue to equip classroom and classroom building hubs with state-of-the art equipment.
29. Develop services to support new technologies as they are developed, and eliminate services no longer in demand.
30. Implement use of a barcode reader to collect inventory data to be entered into the inventory program.
31. Implement segments of the Master Plan according to the time frames given.

Standard Seven: Faculty and Staff
    Educational Master Plan: Instructional Excellence
1. The College will explore options to improve adjunct hiring. Recommended hiring full-time faculty in areas where it is hard to find adjunct. This will also bring us closer to the 75:25 ratio.
2. The College will make instruction a priority for hiring.
3. Revisit/revise the Faculty and Staff Diversity Plan.
4. The College will continue to adhere to the Diversity Plan as adopted by the Board of Trustees.
    Strategic Plan: Future Development Goal
5. Conduct a survey to assess the effectivness of the evaluation process for all groups.
6. Board policy will be reviewed to include evaluation policies for all groups of staff. The only group presently covered by Board policy is classified personnel. The policy could be stated simply, "The Board of Trustees authorizes the Superintendant/President to develop procedures for all employees on campus."
7. A tracking system will be set up and follewed consistently so that evaluations can be monitored and conducted at prescribed intervals.
    Educational Master Plan: Instructional Excellence Goal
8. The College will establish a formal written evaluation process for part-time faculty.
9. The College will expand the evaluation methods used to tenure faculty.
    Education Master Plan: Staff Development/Human Resources Goal
10. the Staff Development Committee will continue to assess the needs of the entire staff with regaurd to personal and professional growth and identify methods of meeting those needs.
11. The College will encourage review of all staff training/workshops by the Staff Devepment Committee to alleviate repetition and promote advisement of the training.
12. The College will encourage the publication of a Staff Developmnent Handbook/Flex Guidelines in which the purpose and role of staff development and its uses are explained, the policies regarding funding for various staff development activities are outlined, and the relationship between flex time and staff development is defined.
13. The College will investigate the funding of a full-time position for the Staff Development Coordinator to more effectively plan for and promote personal and professional development.
14. The College will support a Special Recognition Committee, developed under the auspices of the Staff Development Committee, to carry out the board policy formulated to recognize employees for services above and beyond call of duty.
15. The College will continue to supplement AB 1725 funding to support the needs of the staff development plan. These needs include a) the preperation of a Staff Development Handbook in which the purpose and role of staff development and its uses are explained, the activities for the year are outlined, and the relationship between flex time and staff development is defined; b) the development of an effective employee orientation program; c) the hiring of a full-time secretary to the staff development coordinator; and d) the development of a faculty/staff resource center.
16. The College will review and develop a saftey and wellness process.
17. The College will develop a written policy regaurding privacy of information for academic and management personnel records.
18. The College will investigate workload issues concerning technology mediated instruction (i.e. distance education). TMI workload is currently a bargaining issue.
19. The College will continue to establish written policies and procedures for accessing the Internet by students, faculty, and staff.
20. The College will investigate the development of a handbook for classified personnel.
21. The College will clarify information relating to adjunct faculty in the current faculty handbook in such areas as workload criteria, evaluation procedures, and so on.
22. The criteria for determining classified workloads will be submitted to the CSEA negotiating team for review.
23. The College will increase its efforts at fully implementing the new employee orientation program for classified personnel.

Standard Eight: Physical Resources
    Strategic Plan: Future Development Goal
1. The College will continue the quality of its Maintenance, Custodial and Grounds operations. Gauging this will be accomplished through customer satisfaction surveys.
2. The College's budget will continue to keep pace with the general growth of the campus and its students.
3. The College will continue the existing process of recommending equipment needs. Involvement of the first level users in this activity is an excellent approach and will be continued.
    Strategic Plan: Future Development Goal
4. The College will focus on a coordinated effort clearly linking the Facility and Educational Master Plans. The existing format that provides for an input from all areas or the campus community will be continued. The likely development of the new Advanced Technology Center will provide an ideal platform for this continuing involvement.

Standard Nine: Financial Resources
    Strategic Plan: Funding/Financial
1. The College will pursue increasing the number of contract-based courses and other alternative sources of revenues which would generate additional income for the College.
2. The College will continue to reach an FTES goal or 2-3% higher that the FTES-funded cap.
3. The College will seek alternate sources of revenues and resources.
4. The College will attain quality educational programs, technology and physical plant by employing College financial resources assertively, creatively, yet prudently.
5. The College will ensure that auxiliary services remain self-supporting and independant of the general operating budget of the College.
6. The College will maintain at least a 5% general operating budget reserve and a $1 million dollar restricted reserve.
7. The College will continue to refine its budget properation processes to ensure participation and understanding of College finances.
8. The College administration will work collaboratively with the classified and faculty barganining units to ensure the best working enviornment.
9. The College will continue to train the different departments in the electronic requisition program.
10. The College will streamline purchasing procedures so that the normal turn around time from purchase request to purchase order mailing will be no greater than five working days and from purchase order to payment, no greater than three weeks.
11. The College will remain alert to needed budget management controls, and provide accurate and timely information for decision-making.
12. The College will strive for accurate financial documents and to adhere to public accounting standards.
13. The College will provide effective oversight of finances, including categorical and alternative revenue sources. Findings and recommendations of the Internal Auditor will be implemented to improve this effectiveness.
14. The College will remain supportive of auxiliary services and fund raising activities which are consistant with its mission and goals.
15. The College will work with the Victor Valley College Dictrict Foundation, Inc. to develop fund-raising activities and identify needs that cannot be adequately supported by state funding.
16. The Victor Valley College District Foundation will remain active on behalf of the College by continually updating their fund-raising goal and project priorities to meet the College's needs.
17. The College will create an Auxiliary Foundation to operate its business enterprises.
18. The College will expand revenue sources through the new Auxiliary Foundation and revenue support through the existing Victor Valley College District Foundation, Inc.
19. The College will continue to adhere to district policies and act on legal review and advice for contacts and agreements.
20. An annual financial report of College finances would clarify attainment of goals and help with understanding of College finances.
21. The College will continue to manage the budget in an effective, competent and business-like manner.
22. The College will refine the use of financial resources through short-term and long-term borrowing.
23. The College will maintain a $100,000 vacation liability fund, and will retain other insurance programs.
24. The College will work with economic development (Contact Education) to expand participation to local businesses in raising revenues for the College.
25. The College will be cognizant of state construction funded processes in the developing of future construction projects.

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