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Technology Purchases

 

The following process will be implemented beginning fiscal year 2017-18 for campus-wide purchases of Software, License Renewals, Computers and Monitor purchases.

 

Computer / Monitors:

  1. Department will request a quote via ITS Work Order system using the link provided. https://absolute.vvc.edu/
  2. ITS will email department the quote with request to verify if they want to proceed with the purchase.
  3. Department Budget Manager must email  ITS confirmation to purchase with the account number from their department’s budget to use.
  4.  ITS will enter the requisition using the department’s budget code given.
  5. Department must ensure budget is in the appropriate object code to cover the cost.
  6. Department should send request for budget transfer to Budget Office for unrestricted budgets or Fiscal Services Office for restricted budgets, if necessary.

 

It is the goal for ITS to have all computers on a cycle to refresh automatically.

 

Software Purchase & Renewals:

  1. Department Budget Manager will email  ITS request to purchase along with the following information:
    1. Copy of last vendor agreement.
    2. Contact information of vendor.
    3. Account number from their department’s budget to use.
  2. ITS will enter the requisition using the department’s budget code given.
  3. Department must ensure budget is in the appropriate Object Code to cover the cost.
  4. Department should send request for budget transfer to Budget Office for unrestricted budgets or Fiscal Services Office for restricted budgets, if necessary.

 

It is the goal for ITS to create a renewal log for software so, in the future, they will contact the department and see if they want their software renewed.

 

The following object codes will only be accessible by ITS. Department’s will no longer have access.

4305 – Instructional Printer / Monitors

4505 – Non-Instructional Printers / Monitors

4310 – Instructional Software (Initial Purchase of software)

4510 – Non-Instructional Software (Initial Purchase of software)

5806 – Instructional Software License Fee renewals

5807 - Non-Instructional Software License Free renewals

6405 – Computers

  

COMPUTER SUPPLIES

If a standard keyboard, mouse or cables are what you need, ITS may have these items in stock, please submit a work order. If a specialty item is what you need, the departments in which you work will be responsible for the purchase.

 

 

 

Last Updated 10/20/17