ADMINISTRATIVE SERVICES
Strategies Implemented to Achieve
Mission, Goals, Vision of the District
Outlined in Educational Master Plan

2000 THROUGH 2004

GOAL # 1 INTEGRATING TECHNOLOGY CAMPUS WIDE The college will become a model institution in the integration and utilization of technology, in the creation and delivery of academic instruction and vocational education, distance learning, academic and student support services, administrative and organizational affairs, and other operational aspects.

• Implemented campus wide Voice-Over-IP system to improve the delivery of voice, data, and video to the classroom
  
   
• Implemented Purchasing 2000 software installation w/online inventory control
  
   
• Researched & initiated installation of backup generator system
  
   
• Expanded Energy Management System
  
   
• Improved integration of space use analysis by forming Space Inventory Team & improving space inventory process
  
   
• Ensured sufficient resources for current and future technology by maintaining 5% General Fund reserve
  
   

GOAL #2 LINKING CURRICULA AND SERVICES TO NEEDS The college will promote and support revisions and refinements in the curricula, programs, majors and services of the institution and their delivery in order to better serve the changing skills, employment, traditional knowledge, and support needs of students, area citizens and society.

• Participating in Educational Roundtables for local educators
  
   
• Performing annual update of the five year construction plan
  
   
• Completed construction on additional smart classrooms
  
   
• Completed construction/implementation of Compressed Video Classroom
  
   
• Removed barriers and provided disabled access to meet federal standards for accessibility of those with disabilities.
  
   
• Improved switchback access from upper to lower campus
  
   
• Placed accessible/ergonomic computer workstations in student labs for disabled students
  
   
• Implemented plan to ensure all learning and work stations meet ergonomic standards.
  
   
• Utilizing new space inventory data to conduct master facility planning.
  
   

GOAL #3 EXPLORING DELIVERY OF INSTRUCTION & SERVICES Victor Valley College will promote and support experimentation in and the adoption of some of the new and emerging ways in which instruction and services are offered and delivered, both at the instructor, program and service delivery levels.

• Implementing a realignment of M & O Schedules to support compressed calendar and other new methods of instruction utilizing various delivery paradigms
   

GOAL #4 UPGRADING AND RENOVATING FOR QUALITY Victor Valley College will pursue an aggressive, strategic program of equipment updating, facility renovation, and construction as resources permit in order to provide a solid foundation for the delivery of quality academics and services.

• Installed ADA accessible front door and work stations in HR for applicants.
  
   
• Installed ADA accessible doors on Student Services
  
   
• Installed ADA accessible doors on Student Activities Center
  
   
• Ongoing monitoring of conditions of facilities for scheduled maintenance and remodeling
  
   
• Integrated facility upgrade/safety standards to accommodate Asbestos Removal projects
  
   
• Upgraded Auto Repair Shop to improve safety of transportation for staff and students
  
   
• Implemented Scheduled Vehicle Replacement Program
  
   
• Implemented purchase of Butler Building to provide IT receiving/assembly area, integrate print shop services to campus
  
   
• Established Fund 71 Team to monitor current projects and plan future spending including Seeking private contributions for PAC Lobby Enclosure
  
   
• Implemented inclusion/involvement of all affected departments in preplanning and job meetings
  
   
• Worked with external agency to implement GASB 34/35
  
   

GOAL #5 RESPONDING TO DIVERSE POPULATIONS Victor Valley College will systematically refine current programs and service/instructional delivery and create new services to better serve an increasingly diverse student and general population.

• Improved access to student labs and services through the removal of barriers
  
   
• Completed renovation of Jacaranda entrance for ADA compliance and accessibility including transitional sidewalks, curb cuts, crosswalks etc.
  
   
• ADA accessible doors installed on Student Services, Student Activities Center and Human Resources
  
   
• Installed a second elevator to ensure adequate and sufficient access between upper and lower campus
  
   
• Developed Plan for the construction of the bus turnout project with /Victorville City Transit Authority (project currently under construction)
  
   

GOAL #6 PROMOTING AREA ECONOMIC DEVELOPMENT Victor Valley College will play an increasingly prominent leadership role in the economic growth and advancement of the region comprising its service area.

• Developed grounds surrounding Excelsior Education Center Site on Campus
  
   
• Continued establishment of partnerships with vendors/businesses in the community including:
  
   
  • Representation on community boards, including Rotaries, Chamber of Commerce, St. Mary Hospital, United Way
    
     
  • Site/Facility Improvements for High Desert Higher Education Center U of La Verne, CSSB, Azusa Pacific
    
     
    • Added University of Phoenix to residents
      
       
  • Developed partnership with City of Victorville Park N Rec for Soccer Field Project on Campus
    
     
  • Developed partnership with City of Victorville for Park N Ride Facility on Campus project in planning stages
    
     
  • Developed partnership with Spring Valley Lake in Baseball/Softball Complex on Campus
    
     
  • Developing West Side Center Plan in Partnership w/City of Adelanto
    
     

GOAL #7 ACQUIRING DEPENDABLE RESOURCES Victor Valley College will work to ensure solid financial resources through prudent fiscal policies, the identification of new and appropriate income streams, more aggressive resource development and fund raising strategies, support for increased faculty pursuit of research/teaching/service contracts and grants, and constant support for legislative and other efforts to increase base support and funding formulae for California community colleges.

• Developing opportunities for asset management
  
   
  • Park N Ride Project to improve campus facilities and service to community
    
     
  • Development of General Obligation Team to assess feasibility of bond
    
     
  • Negotiated property transfer resulting in release from future CC&R’s
    
     
• Improved tracking of budget expenditures and notifications including
  
   
  • Use of Excel worksheet to monitor/update budgets
    
     
  • tracking of special programs/categorical programs budgets
    
     
• Maintained 5% reserve
  
   
• Developed/provided funding sources for acquisition of new Student Services/Administrative Services software system w/perpetual license through asset management
  
   
• Established a Budget Advisory Committee, including representatives from all constituencies on campus, ie: Administration, Classified, Faculty, Management and Students, to assist the budget augmentation process, which is the primary method used at Victor Valley College to ensure that budget planning supports institutional goals and linkage to other institutional planning efforts
  
   
• Established a written Budget Development Process
  
   
  • Continued the drafting of written description of budget policies, guidelines and processes, and linkages between budget and planning efforts. Written budget preparation policies are detailed in AP 6200, 6250, and 6300. The budget calendar, the budget augmentation process, the tentative and final budget reflect the linkage between budget planning and educational master planning.
    
     
  • Budget assumptions are reflected in the final budget report
    
     
  • A budget calendar is board approved
    
     
• For the last two years, the district has maintained the required 5% unrestricted ending fund balance
  
   
• Budget projections include long-term goals and commitments
  
   
• Board approval is required for Interfund transfers
  
   
• Board approval is required for use of contingency funds
  
   
• Budget transfers are made on a timely basis
  
   
• Monthly financial reports are made to the board for approval
  
   
• Developed strategies to payoff the long-term debt created by issuing Certificates of articipation in the amount of $53 million
  
   
  • During calendar year 2002 and 2003, the district continued to earn interest on the Guarantee Investment Contract (GIC) at 7.75 percent. The GIC is invested at a fixed rate of 7.75%, while the floating interest payable rate on the 1997 COP has been less than 2% during calendar year 2002 and 2003. Currently, the unfunded liability on the COP, $53,450,000, is estimated at $22 million, the difference between the COP liability and assets, at $31 million. The investment (GIC) continues to be rated as AAA, according to Dunn and Bradstreet using the Standard and Poor methodology.
    
     
  • The district is working with the financial planning firm of Fieldman and Rolapp to develop planning for replacing tax exempted COP that present arbitrage tax issues with taxable bonds. Further, the district is conducting long-term planning for the issuance of local general obligation bonds, part of which will be used to payoff the COPs.