Payroll Forms

Forms and Notices

Note: To view and print the forms in PDF Files, Adobe Acrobat Reader is required. It can be downloaded free from Adobe Website.

Payroll - Timesheets & Other Forms

To Track and Review the Classified Forms

Classified Forms:

Classified Staff Absence Report Form
Classified Staff Request for Leave Form
Union Business Log
Campus Police Online Overtime Form
IN DEVELOPMENT Online Classified Staff Overtime Form

Certificated Forms:

Faculty Timesheet
IN DEVELOPMENT Faculty Substitute Timesheet

Management Forms:

Payroll - Secure Upload Portal

The secure upload portal is used to upload documents with sensitive information on them (for example: Tax forms, Direct Deposits, Retirement 403B/457 updates, etc.). The secure upload portal uses MyVVC single sign-on with double authentication to ensure your documents/information are protected. Please click link below to upload your documents.

Secure Upload Form

Payroll - Other Forms

Address/Name/Retirement Change Form (Human Resources Employee Information Sheet)

Amenities Donation - Benefits-eligible employees would enroll by electing through the EBenefits system or by filling out the Amenities Form, printing and submitting it to HR.

Authorization to Release Paycheck - mail, deliver, fax to Payroll (fax 760-951-8506).

Deferred Net Pay form for full-time faculty(automatically save part of your 10 pay warrants for disbursement on July 1 and August 1); and for Classified 10 or 11 month employees, disbursed on your off-month(s) payroll date(s).
Direct Deposit - Electronic Deposit Form (EFT) - electronic fund transfer of payroll funds - mail, deliver, fax to Payroll; must include required bank documents
Foundation Donation - Call the Foundation office at ext 2522 for information on a donation form - OR - Benefits-eligible employee would elect this contribution within the EBenefits system; please log in to elect and designate your contribution.
Overtime Form - Classified employees Request for Overtime
Payroll Request for Payment Form - used for stipend-type payments - coaching or other special certificated assignments, etc.- CONTRACT required. Form is available in the payroll or dean's office.

Payroll - Taxes

W-4 (Federal Withholding) - Must download file to sign electronically.
- To claim exemption from withholding, certify that you meet both of the conditions required, write "exempt" on Form W-4 in the space below Step 4(c). A field has been provided in this area for your entry.
DE-4 (California Withholding Certificate) Printable Form
DE-4 (California Withholding Certificate) Online Form – Must download file to sign electronically
Annual EITC notice (earned income tax credit) (EITC BULLETIN -ADVANCE EARNED INCOME TAX CREDIT NO LONGER AVAILABLE 1/1/11)
W-2 Request for Duplicate (W-2 generally available thru online access to most recent and prior year W-2s available through the BESTNET link to the left)

Payroll - Leaves

Absence Requests/Notification - Submit form to your supervisor PRIOR to planned leave
- Classified Staff Request for Leave Form
- Academic Notification of Leave Form
- Online Academic Leave Notification (coming soon!)
- Online Management Request for Leave Form
Absence Reports
Catastrophic Leave Request form
CFRA Notice (California Family Rights Act)
FMLA Information (Family Medical Leave Act - in general, to be eligible an employee must have been employed for at least 12 months and have worked at least 1,250 hours in the 12 months preceding the leave (excluding all paid and unpaid time off, including sick leave, vacation, and holidays. Eligible employees are entitled to 12 work weeks of family leave in any 12-month period, which shall be counted backward from the date family leave is taken. Certifications are required to utilize FMLA/CFRA leave. Contact Human Resources at x2468 for details.

Retirement

403( b)(7) Tax Shelter Annuities (TSA) for eligible employees

SchoolsFirst Federal Credit Union Retirement Services

457(b) Deferred Compensation Plan - (regular employees and Part-Time faculty) - Elite Choice 457(b) Deferred Compensation Plan. Contact us for information.

CalSTRS

Permissive Election Form (non-member Part-Time faculty may permissively elect membership anytime)
CalSTRS Address Change
Purchase or Redeposit Service Credit
Other CalSTRS forms

CalPERS Then click on Forms and Publications Center to the right of the screen (address/purchase/redeposit service credit, beneficiary form, and more)