Payroll Forms


Forms and Notices


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Payroll - Timesheets & Other Forms

Classified Forms:

Certificated Forms:

  • IN DEVELOPMENT Faculty Timesheet
  • IN DEVELOPMENT Faculty Substitute Timesheet

Management Forms:


Payroll - Secure Upload Portal

  • The secure upload portal is used to upload documents with sensitive information on them (for example: Tax forms, Direct Deposits, Retirement 403B/457 updates, etc.). The secure upload portal uses MyVVC single sign-on with double authentication to ensure your documents/information are protected.  Please click link below to upload your documents. 

Secure Upload Form


Payroll - Other Forms

  • Amenities Donation - Benefits-eligible employees would enroll by electing through the EBenefits system or by filling out the Amenities Form, printing and submitting it to HR.
  • Deferred Net Pay form for full-time faculty(automatically save part of your 10 pay warrants for disbursement on July 1 and August 1); and for Classified 10 or 11 month employees, disbursed on your off-month(s) payroll date(s).
  • Direct Deposit - Electronic Deposit Form (EFT) - electronic fund transfer of payroll funds - mail, deliver, fax to Payroll; must include required bank documents
  • Foundation Donation - Call the Foundation office at ext 2522 for information on a donation form - OR -   Benefits-eligible employee would elect this contribution within the EBenefits system;  please log in to elect and designate your contribution. 
  • Overtime Form - Classified employees Request for Overtime 
  • Payroll Request for Payment Form - used for stipend-type payments - coaching or other special certificated assignments, etc.- CONTRACT required.  Form is available in the payroll or dean's office.

Payroll - Taxes 

  •  W-4 (Federal Withholding) - Must download file to sign electronically.
    • To claim exemption from withholding, certify that you meet both of the conditions required, write "exempt" on Form W-4 in the space below Step 4(c). A field has been provided in this area for your entry.
  • DE-4 (California Withholding Certificate) - Must download file to sign electronically.
  • Annual EITC notice (earned income tax credit) (EITC BULLETIN -ADVANCE EARNED INCOME TAX CREDIT NO LONGER AVAILABLE 1/1/11)
  • W-2 Request for Duplicate (W-2 generally available thru online access to most recent and prior year W-2s available through the BESTNET link to the left)

Payroll - Leaves


403( b)(7) Tax Shelter Annuities (TSA) for eligible employees

  • 457(b) Deferred Compensation Plan - (regular employees and Part-Time faculty) - Elite Choice 457(b) Deferred Compensation Plan.  Contact us for information.


CalPERS   Then click on Forms and Publications Center to the right of the screen (address/purchase/redeposit service credit, beneficiary form, and more)

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Note: To view and print the forms in PDF Files, Adobe Acrobat Reader is required. It can be downloaded free from Adobe Website.