SAP Appeals Process

Financial Aid SAP Appeal Deadline:

Appeals accepted after the deadline date for a semester may not be considered until the following semester.

Semester

Deadline Date

SUMMER 2022 July 10, 2022
FALL 2022 5 business days after grades are due*
SPRING 2023 5 business days after grades are due*

*See Academic Calendar for dates that grades are due


About the Financial Aid SAP Appeal Process:

  • An appeal is to request an exception to the Satisfactory Academic Progress (SAP) policy.
  • An appeal is considered if you demonstrate that the lack of your academic progress was the result of circumstances that were unforeseeable and beyond your control.
  • Appeals are reviewed by the Office of Financial Aid. Decisions are final and cannot be appealed.
  • Incomplete appeals will not be processed or considered.
  • Appeals accepted after the deadline date for a semester may not be considered until the following semester.
  • Appeal decisions will be sent to your VVC email account. It is your responsibility to check your VVC email account regularly. 
  • If your appeal is denied, you are responsible for paying tuition and fees prior to the start of the term or by entering a payment plan.
  • If your appeal is approved, it will be for one term of probation or will based on a SAP financial aid academic plan by the Office of Financial Aid.
  • At the end of a probation term, you must regain and meet all SAP requirements to continue to receive financial aid funding. If on a SAP academic plan, you must meet all requirements of your agreement or financial aid eligibility will be suspended until all SAP standards are met and eligibility can be regained.

Your appeal must include ALL of the following items:

1) Completed Satisfactory Academic Progress Appeal (SAP) Form

2)detailed statement, which gives details about each of the following questions:

     a. What was the mitigating circumstance(s) that occurred during any term which caused you to not meet the standards for         
     Satisfactory Academic Progress, including prior terms and/or years?

     b. How have your circumstances changed since then so you are able to be successful going forward?

     c. What steps have you taken to ensure you will make Satisfactory Academic Progress in the future?

     d. For MAXIMUM TIMEFRAME SAP Appeals, include the circumstances that contributed to your excess attempted hours.

3) Provide supporting documentation that supports the reason(s) given in your statement:

     a. The documentation may include, but is not limited to, a letter from your doctor, medical records, police records, court         
     documents, death certificates, etc. (Appeals without documentation are generally denied. Additional documentation may be     
     requested by the Office of Financial Aid to make a determination on your appeal.)

     b. Financial hardship must be documented by bank statements, layoff notices, foreclosure notices, court documents, or other   
     relevant legal documentation.

     c. Please upload copies. 

4) Copy of a Student Education Plan (SEP) plan, signed by your academic advisor on department letterhead.


Steps to Complete a SAP Appeal:

1) Print, complete, and sign the SAP Appeal Form

2) Submit your SAP Appeal Form by the established deadline by the Office of Financial Aid

      *Appeals submitted after the deadline will be considered for the following term

3) Upload your SAP Appeal Form, supporting documentation, and Student Education (SEP) Plan into WebAdvisor

       *Incomplete appeals will not be reviewed or considered. 

4) Please allow 2-3 weeks for review and decision on your appeal

       *Your appeal status/decision will be displayed under your Financial Aid Self-Service

Students will need to submit their appeal electronically in WebAdvisor by going under the Financial Aid Document Upload link