Financial Aid SAP Appeal Deadlines:
| Semester | Deadline Date | ||
|---|---|---|---|
| FALL 2024* |
~Students must submit the SAP Appeal Form and supporting documents via Student Forms.
|
||
| SPRING 2025* |
May 23, 2025 ~Students must submit SAP Appeal Form and supporting documents via Student Forms. Please note: Students appealing for Spring term will miss the first disbursement run and will be disbursed on the 2nd disbursement run for the term.
|
||
| SUMMER 2025* |
~Students must submit the SAP Appeal Form and supporting documents via Student Forms. Please note: Students appealing for the Summer term will miss the first disbursement run and will be disbursed on the 2nd disbursement run for the term. |
*Appeals accepted after the deadline date for a semester may not be considered until the following semester.
About the Financial Aid SAP Appeal Process:
- An appeal is to request an exception to the Satisfactory Academic Progress (SAP) policy.
- An appeal is considered if you demonstrate that the lack of your academic progress was the result of circumstances that were unforeseeable and beyond your control.
- Appeals are reviewed by the Office of Financial Aid.
- Incomplete appeals will not be processed or considered.
- Appeals accepted after the deadline date for a semester may not be considered until the following semester.
- Appeal decisions will be sent to your VVC email account. It is your responsibility to check your VVC email account regularly.
- If your appeal is denied, you are responsible for paying tuition and fees prior to the start of the term or by entering a payment plan.
- If your appeal is approved, it will be for one term of probation or will be based on a SAP financial aid academic plan by the Office of Financial Aid.
- At the end of a probation term, you must regain and meet all SAP requirements to continue to receive financial aid funding. If on a SAP academic plan, you must meet all requirements of your agreement or financial aid eligibility will be suspended until all SAP standards are met and eligibility can be regained.
Your appeal must include ALL of the following items:
1. A Completed Satisfactory Academic Progress Appeal (SAP) Form.
2. A detailed statement, which gives details about each of the following questions:
-
-
- What was the mitigating circumstance(s) that occurred during any term that caused you to not meet the standards for Satisfactory Academic Progress, including prior terms and/or years?
- How have your circumstances changed since then, so you can be successful going forward?
- What steps have you taken to ensure you will make Satisfactory Academic Progress in the future?
- For MAXIMUM TIMEFRAME SAP Appeals, include the circumstances that contributed to your excess attempted hours.
-
3. Supporting documentation that supports the reason(s) given in your statement:
- The documentation may include but is not limited to, a letter from your doctor, medical records, police records, court documents, death certificates, etc. (Appeals without documentation are generally denied. Additional documentation may be requested by the Office of Financial Aid to make a determination on your appeal.)
- Financial hardship must be documented by bank statements, layoff notices, foreclosure notices, court documents, or other relevant legal documentation.
*Appeals submitted after the deadline will be considered for the following term
*Incomplete appeals will not be reviewed or considered.
4. Please allow 2-3 weeks (after the next term starts) for the appeals committee to begin the review process.
*Appeals are reviewed by date order. *
*Appeal approval is determined on a case-by-case basis and is not guaranteed.
*Your appeal status/decision will be displayed under your Financial Aid Self-Service and an email will be sent to your student email.
*Appeals may be reviewed by the Director of Financial Aid-the Director's decision is final and may not be appealed.