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FINANCIAL AID SATISFACTORY ACADEMIC PROGRESS (SAP) POLICY

Financial Aid Satisfactory Standards must meet the criteria set by Section 484 of the Higher Education Act (HEA), Title IV Regulations, published in 668.16 of the Federal Register.

Are you on Dismissal? Do you want to appeal your current SAP status?

2014-2015 Satisfactory Academic Progress Appeals Process - click here to begin

2015-2016 Satisfactory Academic Progress Appeals Process - click here to begin

Satisfactory Academic Progress Policy (SAP)

Download VVC's SAP Policy as a PDF

 In July 1, 2011 Satisfactory Academic progress (SAP) standards changed in accordance with new federal regulations. These standards have been effective since the summer 2012 semester and supersede all previous policies.

 

INTRODUCTION

Federal and state financial aid regulations require Victor Valley College to establish, define, and apply standards of Satisfactory Academic Progress for all financial aid applicants, regardless of previous financial aid history. These standards are created to help students successfully achieve their program of study within the Federal maximum time allowed. The regulations require that SAP be evaluated every academic year, and measure both the qualitative standard (cumulative GPA) and quantitative standards (completion rate, Pace) and Maximum Time Frame. Students enrolled in a program of less than two years (Certificate of Achievement) will be the exception and reviewed for SAP after the end of every semester.

All students that have attempted 12 units or more, and therefore have an academic history, will be reviewed for SAP standards at the end of the spring semester prior to receiving financial aid beginning with the following summer semester.

*If you have already achieved an Associate's Degree you must Appeal for Financial Aid.*

All periods of enrollment at Victor Valley College and, if applicable, transferable units from other colleges will be included as part of the SAP review. To ensure meeting these standards, students must request all official academic transcript(s) from all prior colleges to be submitted to the Admissions and Records Department and request a current Student Education Plan (SEP) in accordance with your declared major.

SAP standards apply to all students requesting financial aid from the following federal and state funded programs listed below:

  • Federal Pell Grant
  • Federal Supplemental Educational Opportunity Grant (FSEOG)
  • Federal Work-Study Program (FWS)
  • State Cal Grant Program (B & C)
  • State Chafee Grant Program
  • State Child Development Grant Program

 

ELIGIBLE PROGRAM OF STUDY

Recipients of financial aid must be enrolled in a major or program of study, which leads to a Certificate of Achievement, Associate Degree, or a transferable program that leads to a Baccalaureate Degree. It is the student's responsibility to have a major or academic program of study declared at Victor Valley College.

 

QUALITATIVE STANDARD: GRADE POINT AVERAGE (GPA)

Students are required to maintain a minimum cumulative GPA of at least 2.0 or better to achieve satisfactory SAP status.

 

QUANTITATIVE STANDARD: COMPLETION RATE (PACE)

Students must maintain a satisfactory rate of course completion to ensure of completing the academic program within Federal timelines. The completion rate (Pace) is measured by dividing the cumulative number of hours the student has successfully completed by the number of hours the student has attempted. Students must complete a minimum of 67% of the units attempted to maintain satisfactory SAP completion rate.

Examples of Completion Rate of 67%
Enrollment Status Attempted Units Minimum
Completed Units
(67%)
Full-Time 12 8.5
3/4 Time 9 6.5
1/2 Time 6 4.5

 

Grades considered as units completed:  A  B  C  CR  D  P


Note: A grade of "CR" or "P" counts as units completed, but will not be included in your GPA.

Grades not considered as units completed are:  U  FW  F  I  NC  W  IP


Note: These grades are excluded from your GPA, with the exception of a grade "F."

 

QUANTITATIVE STANDARD: MAXIMUM TIME LIMIT

The maximum time frame allowed for a student to maintain satisfactory SAP standing in achieving their academic goal is 150% of the minimum required credits to complete the academic program.

Completing 60 units is a minimum standard for completion of many of the academic programs at Victor Valley College. Therefore, 90 units is the maximum time frame in which a student can receive financial assistance. However, not all academic programs are 60 units in length, for example Certificate of Achievements and specialized technical programs. The maximum time limit is calculated specifically for each individual academic program, for example:

Maximum Units Time Frame Chart Examples
Degree Program Maximum Units Time Frame
AA/AS or Transfer Program 90 units attempted
(60 units x 150%)
Certificate of Achievement 36 units attempted
(24 units x 150%)
Special Programs:
Nursing, Respiratory Therapy 97.5
97.5 units attempted
(65 units x 150%)

 

  • Repeated courses will count toward the 150% maximum units allowed.
  • The maximum time frame will not be extended for students who change academic programs or have prior degrees or certificates.
  • Students who have an Associates, Bachelor's Degree or higher from a domestic or foreign school have exceeded the maximum time frame and will not be eligible for additional financial aid.
  • A maximum of 30 units of Basic Skills/Remedial courses will be excluded from the maximum unit limit.

DISQUALIFICATION

Any student who fails to meet all of the above listed SAP standards will be disqualified. Students that do not meet the SAP standards will be notified of the disqualification and will not receive additional financial aid.

  • You will not be eligible to receive Federal or State aid, with the exception of a Board of Governor's Fee Waiver (BOGFW), if you are eligible.

 

APPEAL

Any student, who is denied financial aid because of failure to meet the Satisfactory Academic Progress Standards, may submit an Appeal Form to the Financial Aid Department; however, appeals will not be accepted for any summer terms. Appeals must (1) state any extenuating circumstances that may have occurred and why the student failed to achieve SAP; (2) explain what has changed in the student's situation and (3) explain how this change will ensure academic success at the next SAP evaluation.

Only one appeal is allowed per school year.

If the student is requesting an appeal, they must complete the Satisfactory Academic Progress Orientation Workshop Online prior to submitting an appeal. All appeals submitted will be forwarded to the Financial Aid Appeals Committee for either approval or denial.

Please make sure to use the fillable Appeal Application available after orientation is completed and the test passed with a 100% since handwritten applications will not be accepted.

The student may complete the appeal form and submit it along with the following items:

  • A current SEP, dated within the academic year.
  • Supporting documents (i.e. medical records, legal documents, death certificate) that may assist in justifying your situation/case.

The Committee will review the appeal and notify the student of the results.

All decisions made by the Financial Aid Appeal Committee will be final.

If the Committee approves the appeal, the student will be reinstated for financial aid and placed on "Probation". If the appeal is denied, the student will remain disqualified and ineligible for financial aid.

 

PROBATION

Students with an approved appeal are on financial aid probation for one semester and are eligible for Federal and State financial aid if all other eligibility requirements are met. Students must meet all SAP standards at the end of the probation semester as referenced above and meet any specific appeal requirements to regain SAP good standing in order to be considered for additional financial aid in subsequent terms. Students who fail to achieve SAP standards at the end of the probationary term will be disqualified for additional financial aid.

SAP will be evaluated at the end of the probation semester after grades have been recorded to determine future eligibility for financial aid and therefore the posting of subsequent financial aid will be delayed until your SAP status can be determined.

While on probation, a student may not receive any Ds, Ws, FWs or Fs, or their financial aid will cease immediately.

 

REINSTATEMENT

Students who are SAP disqualified following a probationary term or whose appeal was denied can submit a new appeal. Additional appeals will be reviewed by the Financial Aid Appeals Committee and all decisions will be final. Reinstatement is not automatic and is not guaranteed for the next school year.

THIS POLICY SUPERSEDES ALL PRIOR POLICIES.