The Chapter President shall:
- Preside over all meetings.
- Call special meetings when necessary.
- Be responsible for the agenda and presentation of business.
- Appoint and establish any necessary chairpersons, representatives, and committees.
- Serve as an unofficial member of all committees.
- Swear in members and eligible candidates for vacant offices.
- Vote only in case of a tie.
- Select a committee to review and revise the chapter constitution annually.
- Assist in the preparation of the annual report sent to headquarters each spring.
- Meet with the administration and the Associated Student Body to maintain communication.
- Prepare and submit the annual budget request.
- Review regional quarterly report and submit to Chapter Secretary.
- Complete a minimum of five (5) hours per week in chapter office.
The Chapter Vice President shall:
- Perform all duties of the Chapter President in the event of his/her absence.
- Take roll at the meetings.
- Head all committees in connection with service projects.
- Assist in the preparation of the annual report.
- Organize and implement the annual service project.
- Head the committee to compete for the service hallmark.
- Head the chapter constitution review committee.
- Maintain points of parliamentary procedure according to Robert’s Rules of Order, the Alpha Phi Gamma constitution, and the Victor Valley College Associated Student Body constitution.
- Complete a minimum of five (5) hours per week in chapter office.
The Chapter Treasurer shall:
- Receive all monies and deposit with the Accounting Department.
- Keep a set of books that shall be audited by the Chapter Advisor and notarized before the office is relinquished.
- Make a report of finances each general meeting.
- Assist president with annual budget request.
- Be in charge of purchase orders.
- Head the fundraising committee.
- Complete a minimum of five (5) hours per week in chapter office.
The Chapter Secretary shall:
- Take, read, and keep copies of minutes of all meetings.
- Submit copy of minutes to Inter-Club Council within three (3) days of the meeting.
- Assist in the production and presentation of reports and forms.
- Handle all Phi Theta Kappa correspondence and check chapter mailbox.
- Maintain a file of chapter correspondence.
- Submit reports of chapter activities to regional coordinator and headquarters.
- Be primary contact person with regional and international headquarters.
- Assist Public Relations Coordinator in preparation of chapter history.
- Complete a minimum of five (5) hours per week in chapter office.
The Five-Star Coordinator shall:
- Coordinate all Five-Star activities.
- Head the committee to compete for the leadership hallmark.
- Submit to the advisor all necessary materials for local, regional, and international awards; help create and coordinate new chapter awards and scholarships, and submit event planning forms to the Victor Valley College Associated Student Body office or Inter-Club Council as required.
- Submit to the president a monthly chapter update form.
- Complete a minimum of five (5) hours per week in chapter office.
The Honors Topic Coordinator shall:
- Coordinate all honors topic implementation for the chapter.
- Head the committee to compete for the scholarship hallmark.
- Head the committee to compete for the Freeman Science Award.
- Complete a minimum of five (5) hours per week in chapter office.
The Public Relations Coordinator shall:
- Document all chapter activities.
- Assist in committee for filing forms for chapter awards, both regional and international.
- Head the committee for the yearbook competition.
- Maintain the chapter scrapbook.
- Draft and submit press releases of events to Victor Valley College Public Relations Office.
- Head the newsletter committee.
- Distribute a monthly newsletter.
- Head the committee for the fellowship hallmark.
- Complete a minimum of five (5) hours per week in chapter office.
The Membership Coordinator shall:
- Maintain current membership roster and mailing list.
- Maintain an updated file on all members.
- Be responsible for membership applications and for staffing of campus and off-campus activities.
- Assist the Chapter President in the orientation and induction of new members.
- Contact college administration for mailing lists of eligible candidates.
- Be responsible for the stamping of transcripts, certificates, and diplomas of student members.
- Assist the Public Relations Coordinator by attending all Inter-Club Council meetings and reporting current chapter activities to the Associated Student Body and Inter-Club Council.
- Complete a minimum of five (5) hours per week in chapter office.